Exporting Data in the Records Database (PRD)

You use the Export To Excel or Export To PDF buttons located at the top-right of each data grid to export the data grid contents to either Microsoft Excel (XLSX) or Adobe Reader (PDF). The file output will contain the columns and corresponding data that displays in the data grid for which the Export To Excel or Export To PDF was selected.

Notes

For successful file export, the software corresponding to the type of export (Microsoft Excel or Adobe Reader) must be installed and available on the user's computer.

These instructions apply when using Internet Explorer to access the PRD application. If another browser is used, the steps may differ slightly.

Export To Excel

To export the data grid contents to Microsoft Excel (XLSX file format):

  1. Click the Export To Excel button located at the top-right of the data grid. The system places the file in the browsers download bar.
  1. Take the desired actions to open and/or save the file using the browsers’ download functionality.
  2. To print the XLSX file, open the file and then print from within the Microsoft Excel viewer.
  3. When finished viewing/printing the XLSX file, close the Microsoft Excel viewer to return to the page in the PRD application from which you initialized the export action.

Export To PDF

To export the data grid contents to Adobe Reader  (PDF formatted file):

  1. Click the Export To PDF button located at the top-right of the data grid. The system places the file in the browsers download bar.
  1. Click Save to save the file in PDF file format to your file system, or
  2. Click Open to display the data grid content within the Adobe PDF viewer.
  1. To print the PDF file, open the file and then print from within the Adobe PDF viewer.
  2. When finished viewing/printing the PDF file, close the Adobe PDF viewer to return to the page in the PRD application from which you initialized the export action.